The Competition Within
Why send jobs to the in-plant when a desktop printer or hallway copier can take care of them? That’s what many of your customers are thinking—and doing. It’s up to you to change their bad, wasteful habits. Here are some suggestions from fellow managers. To see even more, check out our e-news story on this topic.
What we do is point out to all our departments with short presentations during departmental meetings how expensive the cost per copy is for a desktop versus our cheaper cost per copy with our in-plant equipment.
We also stress the labor issue: that the department can spend their labor pool doing other important tasks and leave the work to us so they gain additional opportunities with time and labor, which should be of benefit to our organization.
Mike Chapman, Print Manager, Communication Services, Habitat for Humanity Intl., Americus, Ga.
Restrict Copy Quantities
Here are a couple of things we do to control the use of low-volume copiers:
1. To use one of the satellite copiers you need an access code. There is a posted copy limit of 50 copies per item. Any jobs that require more than 50 copies are to be taken to the Reprographics Department for processing. Monthly copy volumes and number of times used are monitored on the satellite copiers. If it appears a user is going over the copy limit, they are counseled twice. The third time they lose their satellite copier privileges and their access code is removed from the copier.
2. The purchase of any specialty papers (i.e., colored, preprinted) must go through the Reprographics department. This not only allows us to monitor who’s purchasing these specialty papers but also what the intended end use is. This also allows us to amalgamate paper purchases for volume discounts.