Stay Alive With Strategic Planning
By helping to plan your organization's document strategy, you can create a strong future for your in-plant.
Creating a document strategy is a popular topic at seminars and trade shows these days. But what, exactly, is a document strategy? And why should you have one?
Basically, a document strategy defines an organization's method of capturing, storing, managing and distributing documents. It may exist on either a departmental or enterprise-wide basis.
Not having a document strategy presupposes that operations will continue in a linear fashion. Though copying or printing a document and mailing it may be the way things have been done in the past, a glance at the future indicates that additional distribution methods are not far away.
If your organization doesn't have a document strategy, take it upon yourself to help develop one. If your organization is developing a document strategy, get involved in the process. Why? Because it's an ideal opportunity to demonstrate the in-plant's ability to support and promote new distribution technologies.
An in-plant that is not part of a document's distribution path is going to experience a significant decrease in volume and could eventually be outsourced. An in-plant that plays an integral role in drafting and fulfilling a company's document strategy can be expected to not only survive, but to succeed.
Get Customer Feedback
Creating the distribution section of the strategy involves talking to your customers, finding out how they would like to send and receive documents, and helping to design and implement these delivery systems. Since the strategy also covers document capture, storage and management, it represents an opportunity for in-plants to expand their services. Most modern printer platforms support integration of document capture and storage technologies, so many in-plants will already have the tools to take on these additional responsibilities.
Document Capture Capabilities