How to Build A Quality RFP

If you don't have time for an RFI, or you have identified your field of potential suppliers already, consider an LOI (Letter of Intent) mailing. An LOI should be short and to the point. Clearly state the "non-negotiables," the time frames and any other important requirements, such as volume, scalability or service-level agreements for the product or service sought. The LOI should require a response with an intent to bid by a stated date. If the supplier does not respond, do not send the RFP.